Senator Reginald Bruce and former Senator Scott LaJoie, co-chairs of the 2019-2020 Faculty Roles subcommittee, presented recommendations for how faculty can be more supportive and inclusive of students this fall semester. Bruce shared a mind map the subcommittee created which shows how classroom design, classroom policies, class structure, faculty coaching and cultural proficiency can help faculty foster an inclusive and supportive environment for students. LaJoie then shared the following list of pandemic-specific recommendations the committee submitted to the provost for all faculty to follow this fall: 

1. Attendance: Be more accommodating of students who miss class for health, family or other reasons. Avoid requiring doctor’s notes for absenteeism of less than two weeks. Help students make up missing work.
2. Deadlines for Assignments: Be more flexible in deadlines. Avoid language that prohibits extensions for late assignments. Set daytime deadlines for assignment submission (e.g., not 11:59 pm).��
3. Satisfactory Completion of Coursework: Be willing to grant an incomplete grade or encourage a compassionate withdrawal.
4. Clarity in syllabus content and course requirements: State expectations for being successful; write clear learning objectives. Identify resources for academic assistance and mental health.
5. Grading Policies: Timely feedback throughout the semester with expectations on when grading will be returned. Use Bb gradebook. Early warning system to help students asses academic performance.

A full description of all recommendations can be found . This link was also included on page 14 of the planning document released by the provost on June 23.��

Some senators expressed concern with a few recommendations. One senator asserted that faculty should prioritize preparing students for the attendance expectations of their future workplace. Another senator argued that a doctor’s note should be required for sick absences to avoid students taking advantage of the attendance policy.�� 

Executive Vice President and University Provost Beth Boehm explained the attendance policy recommendations are pandemic-specific. The level of recommended flexibility is due to the university needing to help students navigate the continued pandemic. Regarding doctor’s notes for sick absences, Boehm said, “We expect that students cannot always get doctor’s notes. If in fact we have a surge and the health clinic is packed… they said they really don’t want to see a lot of students who are not COVID presenting in the fall because it will overwhelm the healthcare system. So, it’s really about trying to find that sweet spot where we can ask students to be responsible, but also not overwhelm the healthcare system that may have a second surge.”

President Neeli Bendapudi provided brief university updates. She emphasized how fortunate UofL was to be able to save and acquire the UofL Health hospital facilities with loans from the government. Although the university is undergoing significant financial challenges in the face of the pandemic, the profit margins of UofL Health have helped support the university’s programs. Bendapudi applauded the  which outlined multiple questions the university should consider to better demonstrate its anti-racism priority.

Provost Boehm presented an which compared data from 2013, 2016, 2018 and 2019.��

“We have lost faculty across the board at UofL, but the highest number of folks has been our Black African American faculty and our non-resident, non-citizen faculty,” she said.

Since 2016, UofL has lost a total of 115 faculty members— 13 of which were Black faculty. Following Kentucky State University, UofL currently has some of the highest faculty of color numbers in comparison to the rest of Kentucky. Boehm shared that in the fall of 2019 she charged all deans to ensure candidates of color were part of their hiring searches. Moving forward, when hiring freezes are lifted, she will be putting more pressure on deans to bring diversity into their hiring decisions.

A senator asked if the provost would be willing to set a recruitment goal that aims to double the current number of Black faculty. Boehm agreed that the university needs to work harder and said the university also needs more Black faculty in the pipeline. Bendapudi added that Black faculty who are currently with UofL need to be better supported to become higher levels of professors and chairs. Bendapudi agreed that a goal should be set to increase the number and she will bring it to the attention of the Board of Trustees.

The Executive Committee presented an anti-racism Statement of Solidarity to senators. Some senators expressed concern that the statement was too broad and did not have enough concrete actions included. After a discussion, it was decided that the statement was a first step toward future actions and the passed.

Boehm gave an update on the plans presented in the 2020 Pivot to Fall document. The university has capacity for approximately 15,000 people to get flu shots in support of the recommendation that all university members be vaccinated. A high volume of COVID-19 tests have been garnered for those who display symptoms and for anyone returning from “hot spot” locations. Boehm explained that the is still finalizing the process for what will happen when a room has had someone in it that tested positive for the virus.

Faculty Senate Chair Krista Wallace-Boaz shared a of university activity for the month of July. She shared that the Board of Trustees recently approved the FY21 operating budget, tuition rates for the 2020-21 academic year have been finalized, and that have been established for returning to campus. She also shared the university’s retirement contribution (which had been put on hold for May, June and July 2020) will be partially restored at 2.5% for all employees, plus a 2.5% match of employee contributions beginning August 1, 2020.

Committee reports and a video recording of the virtual meeting can be accessed on the . There will not be a meeting held in August. The next Faculty Senate meeting is scheduled for September 22.

Report: Mordean Taylor-Archer, vice provost of diversity and international affairs, provided an overview of the newly-released UofL Diversity Plan, which was created in response to a CPE policy developed in 2016. There are three focus areas in the plan: opportunity, success and impact. The framework was developed for all state-supported colleges.

Opportunity includes enrollment initiatives. Success references retention and graduation, and impact includes a climate of inclusion and workforce numbers.

UofL’s undergraduate student profile right now is 11.1 percent African American, 4.4 percent Hispanic/Latino, and 4.8  percent other (e.g. American Indian, Pacific Islander). These numbers are expected to steadily increase through 2020.

“Kentucky is one of the only states, if not the only state, that must make progress on their diversity plans or they can’t develop new academic programs,” Taylor-Archer said.

She also noted that the report examines not only race and ethnic groups, but also low-income students. Some strategies put into place to meet goals include Living-Learning Communities, summer bridge/early arrival programs, flight plans, and a goal to mandate mid-term grades.

Taylor-Archer asked for the Staff Senate’s help on developing plans for the impact component.

“How do we create a campus climate where everyone feels welcome? We are expected to provide cultural competency training for faculty, staff and students. This is new. How do we best make this happen?” she said.

The Campus Climate Survey results will be released soon and Taylor-Archer said an action plan will be developed shortly thereafter, focusing on the areas that need work.

The entire Diversity Plan is .��

Report: Patty Payette, executive director of the Delphi Center, provided senators with an update on the QEP (Quality Enhancement Plan) program, a required part of the university’s reaffirmation with SACS. The program is aimed at improving student learning environments and a new course will be piloted in the spring semester.

“We have to make sure we are always looking at student data to see where the gaps are and how we can enhance our students’ experience,” Payette said.

Notably, students who drop out tend to do so between their second and third years, so the program is geared toward that demographic specifically.

“The sophomore slump is not uncommon at universities. The newness of being in college is gone and support systems that are there during the first year aren’t there anymore. We are focused on helping these students get the support they need and better understand why they’re here,” Payette said. “We are going to help them navigate where they belong.”

The sessions being piloted in the spring include:

• Gen Z: Who Am I and How Do I Communicate
• Emotional Intelligence: How Do Emotions Shape My Thinking, My Decisions and Everyday Life

The goal is to increase the number of sessions in the QEP program throughout the next five years. The Student Success Center in the new Academic Building, opening in the fall 2018, will provide a home for this program. More information is .��

Report: Keith Sherman, UofL Foundation’s interim executive director/COO, provided an update about the foundation since the state and forensic audits were completed.

“Our sole purpose is to fund scholarships and endowments for faculty and staff. The goal is to do this in perpetuity, but we weren’t doing that,” he said.

The ULF has been under an audit for nearly 900 straight days.

“I assure you there is no granular of sand that hasn’t been looked at and we have a clean bill of health,” Sherman said.

Changes that have been made to clear the investigations and restore donor and stakeholder confidence include:

• New leadership from top to bottom
• Revised bylaws
• A separation of the UofL president and the president of the foundation
• Transparency and compliance with open records requests
• New independent executive
• Specific board resolutions
• Established compliance process to ensure funding to the university is consistent with donor intent
• A more robust conflict of interest policy
• Changed auditors and law firms

In addition to reigning in spending, Sherman added that the foundation is looking at other ways to grow the endowment. This includes an end to the deferred compensation plan, an end to “tax gross up” payments to staff, the development of the first ever line-item budget, a review of all real estate holdings to determine their value, and more.

Sherman said the changes have been noticed and September marked the best month for donations in a year.

“We’re not the same foundation we were a year ago. It’s time to change and be a better partner for the university,” he said.

Sherman’s presentation is .��

Report: Lee Smith, interim COO, provided some updates from his area, including a newly adopted two-factor authentication system that was put into place to make UofL’s systems more secure. The product, called Duo, will first be used in HR and will eventually expand to other areas.

Employees will need to sign up for a Duo account and then choose how to authorize their identity.

“The university is under attack daily from phishing schemes. The goal is to protect your sensitive information better,” Smith said.

He also provided an update about a committee put into place to add feminine hygiene products to about 25 buildings across all three campuses. The products will be available in the spring and they will be free.

Smith said UofL has received a grant to improve lighting around campus, particularly along the L Trail and under the viaducts. Other safety improvements are underway as well, including more curb cuts for those with disabilities and more and better security cameras around campuses.

There are currently about 560 cameras on campus and more will be added. These efforts, Smith noted, are not cost saving, but rather reinvestment efforts.

Concerns have been raised about pedestrian safety at Cardinal and Brandeis avenues and officers are issuing warnings both to jaywalkers and vehicles turning illegally on red to try and eliminate these risks.

Finally, a capital plan has been submitted to Frankfort to secure money for deferred maintenance work around campus. Smith said more than 50 percent of buildings on the Belknap campus are over 50 years old and many still have their original HVAC systems in place.

Other reports

In other Staff Senate action, a resolution was passed on the Presidential Search. It reads in part:

“That the Executive Committee of the University of Louisville Staff Senate on behalf of the Staff Senate, in accordance with the Redbook, strongly urge the Board of Trustees to adopt a shared-governance model in the search process for a new president to include opportunities for input from a cross-section of the university community, alumni and other stakeholders throughout the search …

… To entail at least that the finalists for the new president position be publicly announced and that open forums be arranged with the university community …”

All of the committee reports are .

Chair Will Armstrong’s report is also .��

There will not be a Staff Senate meeting in January. The Staff Senate will meet for its next regular meeting on Feb. 12, 2:30 p.m.